Responsible for assisting all executives in scheduling, travel arrangements, correspondence, filing, event planning and follow up on deliverables. Representing Management internally and externally.
(This opportunity would be a contract to direct opportunity if the person is performing well)
Responsibilities
Assists executives in follow up on deliverables
Schedules appointments
Screens mail
Arranges events / meetings
Arranges corporate events
Correspondence (including translation)
Prepares presentations
Arranges travel
Backs up phones
Filing
Answers phones for executives
Takes notes in meetings and updates minutes
Controls and directs office appearance
Consolidates monthly reports
The employee is responsible for conducting his/her job within the ISO 9001 standards.
Position Specifications
Knowledge / Skills:
Proficient in all Microsoft Office programs and Lotus Notes
French and German language skills are highly recommended; Spanish is desired
Knowledge of the videoconference system
Performance needs to be in accordance with the Faurecia core competencies.
Strong ability to organize while being sensitive to time constraints and resource availability.
High level of initiative and the capacity to take charge in the absence of detailed instructions.
Ability to be attentive to all aspects of the environment while working; to monitor environment during routine activity.
Ability to communicate effectively and accurately with all levels of management and international and local co-workers in written and spoken language.
Sensitive treatment of confidential information is required.
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